Items and Botanical Items

You can use the Item template to represent artwork, objects, architectural features, or informational content. The Botanical Item template includes fields that are specific to plants.

Standard Item Fields

• Images: Add up to 8 images from your content library. If you do not have any images to select, you can click the + sign and add images from your desktop (which will be added to the drop-down menu for future selection). If you add images from this window, remember to crop the images and add alt text.
• Title: The Item's title.
• Creator/Maker: Add one or more creators to the Item. For more, see Creators.
• Creation Date/Period/Era
• Materials/Medium
• Description: Consider whether you can answer questions like, "Who made this thing? How did they make it? Why did they make it?"
• Additional Information:
  • Dimensions
  • Credit
  • Accession Number
• Audio: Add one or more audio file. For more, see Audio.
• Video: Add one or more video file. For more, see Videos.
• Add to Exhibition or Tour: Associate this Item with an Exhibition or Tour so visitors can experience it alongside other Items in a collection, show, or other grouping. For more, see Exhibitions and Tours.
• Show on Map: To provide a button on the Item page to help visitors find the object in your physical space, click Add Location, then select a location from the list. To add a pin to the map that appears on your guide's Map tab, also select Feature on Map Tab. For more, see Map Visibility.
• Lookup Number: To associate the Item with posted signage in your physical space, select or enter a lookup number. For more, see Lookup Numbers and QR Codes.
• Related: To boost discoverability of similar content, update the Related section. For more, see Related Content and Links.

Botanical Item Specific Fields

Botanical Items include many of the same fields as standard Items, but there are a few extra fields so you can add details appropriate for plants and botanical specimens.

These specific fields include:

• Name: Add one or both names to identify the botanical item.
  • Common Name
  • Scientific Name
• Bloom Season: Enter the season in which the plant blooms (e.g., Spring).
• Additional Information:
  • Family
  • Origin
  • Range/Geographic Region
  • Flowers
  • Leaves
  • Fruit
  • Bark
  • Attributes

Content Recommendations

• Items should always have interpretive information, whether text, audio, video or some combination.
• Artwork Items should contain explanatory information about a piece, such as the title and description, as well as assets that show, support, or explain the piece.
• Try to avoid repetition in Items of content that may already have been covered in Exhibitions.
• For individual artworks, Item texts and audio/video often give information on the artist's broader practice, how the object was created, and any cultural context needed to understand the subject matter (Who is the person in the painting? What event is shown in this photograph?).
• For historical, anthropological, or archaeological works, Item texts and audio/video frequently offer information on how the object was created and in what cultural context it was used. (What material is this mask made from? What group of people created this drum? When is this outfit worn?)
• Do not use Items to describe more than one physical object at a time, unless the objects are considered one artwork or collection item (for example, a pair of candlesticks). Try to remember: “One item = one Item.” A good rule of thumb is to follow your institution’s accession numbers. If an artwork is a diptych numbered 12345.a and 12345.b, fine to keep in one Item, but two paintings that happen to hang next to each other should be separate Items.  
• When adding audio and video, take care that the asset being added to the Item is specifically about that object, rather than multiple objects or an exhibition as a whole. In these cases, it often will make more sense to add it to an Exhibition. 
• Consider adding language that tells users how to best experience that item; for example, "to see the detailed cracks around the base of the sculpture, pinch and zoom around the image above," "scroll through the images above to see how Henry Moore's Seated Figure evolved over time" or "watch the video below to hear the artist tell the story behind this painting."